Running your own business can be very enjoyable, if also fraught with potential distractions. You must make sure that you stay focused while instilling the same attitude in any employees that you have brought under your wing. However, software can help ease both responsibilities for you.
Here are some great examples of tools that can help you manage your corporate time, cut out administrative errors and, ultimately, maximise your workforce’s productivity and output.
While you probably won’t struggle to find spell-checkers for use within web browsers, it’s not so straightforward for you to catch grammar blunders. To do that, you might need a browser plug-in – and, fortunately, Grammarly offers one for Chrome and Firefox.
As you type, this plugin will automatically point out errors and suggest how to clear them. It’s free, but you will need to pay for a premium subscription to detect subtler errors, says The Guardian.
Inbox by Gmail
You might already regularly receive work emails through a Gmail account. However, some of your emails could call for more urgent attention than others – and there might be too little time for you to be sufficiently diligent to spot the crucial emails as really necessary.
So, if you are currently using the standard Gmail app on Android or iOS, you should replace it with the free Inbox by Gmail app, which highlights vital details without you having to open messages.
If your business relies on regular teleconferencing, there are good reasons to make join.me your pick of teleconferencing service. You can directly host meetings on join.me’s site, relieving the need for software to be downloaded – though there are also join.me apps for Android and iOS.
If your startup is still fairly small, join.me’s free service, which lets you meet with up to two other people at once, may suffice. With a paid-for plan, meetings can have up to 50 participants instead.
Setting up to-do lists is a pretty routine aspect of running a business, but you can put together and manage these lists in sophisticated ways with this particular to-do list platform.
It lets you specify tasks and subtasks as well as which of these are the most urgent. If some tasks must be conducted recurrently, the service can account for this. Todoist is available freely on its website, iOS and Android, and even the voice-controlled Amazon Echo and Google Home speakers.
This can help you prevent hiccups in your team’s workflow. You can record tasks as “cards”, gather them into “boards” and visibly assign tasks to individuals. It’s even possible to add comments, attachments, links and other details to cards to prevent yourself losing sight of what is happening.
Though premium plans are available, your startup is likely to be content with the free Trello, with which you still wouldn’t need to limit the number of users, cards and boards.
This service has a pretty broad remit for helping employees collaborate. It can be used for exchanging files, sending public or private messages, and handling voice and video calls.
If you use the service for free, whether through Slack’s website or iOS or Android apps, you can keep a record of your team’s previous 10,000 messages. That might be enough for many startups, but each user could still spend £5.25 monthly for an unlimited archive with Slack.
This communication platform is available on various platforms, allowing team members to easily reach out to each other even when they are using a range of devices.
Furthermore, whether those people want to chat by text or voice or video call, Google Hangouts lets them do it for free. Creative Bloq hails the interface as “clean and simple”, adding that “the installation process is relatively easy” and “it’s no wonder Hangouts is loved by users worldwide.”
With this software, members of your team can collaboratively edit text documents in real time. Google Docs is web-based and lets your business store documents online.
While that can help minimise your chances of losing crucial documents, physical items – like computers – should still be insured. You could let the broker Be Wiser compare business insurance quotes to find one especially fitting for you.